With Office 2011 for Mac, your guide to mail merging in Word is Mail Merge Manager. You can invoke Mail Merge Manager by choosing Tools→Mail Merge Manager from the menu bar. It’s designed to be used starting at the top in Step 1, and you work your way down to Step 6.
The steps in the Mail Merge Manager are as follows:
- Insert a merge field. Go to Mailings Address Block. For more info, see Insert Address Block. To add a greeting line, choose Greeting Line. For more info, see Insert Greeting Line. To add other merge fields, like invoice numbers, see Insert mail merge fields. Choose File Save.
- Mail merge lets you create a batch of documents that are personalized for each recipient. For example, a form letter might be personalized to address each recipient by name. A data source, like a list, spreadsheet, or database, is associated with the document.
- Select a Document Type.Choose from four types of mail merge:* Form Letters: Customize a letter with personal information or data.* Labels: Make mailing labels, tent cards, book labels, and DVD labels.* Envelopes: Print envelopes of any size.* Catalog: Choose this option to build custom, personalized catalogs, brochures, and price sheets. For example, you could pull pictures from a database to create individualized custom catalogs based on customer purchases, category, or some other criteria.
- Select Recipients List.Choose a data source for the mail merge.
- Insert Placeholders.Choose the field names (for example, column names, headers, and column headers) and position them in your document.
- Filter Recipients.Set rules as to which records will be retrieved from the data source.
- Preview Results.See exactly how your document looks with data before running the mail merge.
- Complete Merge.Run the merge. You can merge to a printer, a single Word document, personalized Word documents, or e-mail messages.
In the Contacts application, create a default card containing the Mail Merge sender’s data. Include First Name, Last Name, eMail address, Mailing Address, and Phone Number. Make the card the default card by choosing Make This My Card from the Card menu. For testing the script, create small Contacts group containing four to five people. Microsoft Word: How to do a Mail Merge in Mac 2011. If you use Microsoft Office 2011 with a Mac computer, you can easily import addresses or other data from an Excel spreadsheet or from your Apple Contacts and place them onto Avery labels.
If you’re printing letters with a Word 2011 mail merge, you’ll need to make envelopes for them. You might want to make a mail merge for envelopes for other purposes, too, such as sending out holiday cards or invitations.
Make sure the Mail Merge Manager is visible; if not, in Word, choose Tools→Mail Merge Manager from the menu bar to turn it on. To merge to envelopes, only the first step of the Mail Merge Manager needs special instructions. The rest of the steps are the same as for merging to a letter. Follow these steps to choose your envelope’s size for the mail merge:
Mail Merge Mac Office 365
- In the Mail Merge Manager, click Select Document Type and then choose Create New→Envelopes.Word creates a #10 standard business size envelope by default. If that’s the envelope size you need, click OK to close the Envelope dialog and then go on to Step 2 of the Mail Merge Manager.If you want to use an envelope size other than #10 standard business size, keep reading.
- Click the Page Setup button.
- Choose a paper size from the Paper Size pop-up menu.
- Click OK.The Envelope dialog returns.
- If the envelope size you need is in the Paper Size pop-up menu, click OK to close the Envelope dialog.
- If the envelope size you need isn’t in the Page Setup dialog, click OK to close the Page Setup dialog to return to the Envelope dialog where you can try these additional steps.
- In the Envelope dialog, click the Custom button.
- In the Envelope Size pop-up menu, choose a size from the pop-up menu. (Move the mouse cursor to the top of the list to find the envelopes.)
- If the envelope size you need is in the Envelope Size pop-up menu in the Custom Page Options dialog, click OK. Then click OK to close the Envelope dialog. Complete the merge starting with Step 2 of Mail Merge Manager.
- If the envelope size you need isn’t in the Envelope Size pop-up menu in the Custom Page Options dialog, at the bottom of the pop-up menu, choose Custom. Word allows you to provide width and height attributes for your envelope in the Envelope Size dialog.
- Click OK to close the Envelope Size dialog; click OK to close the Custom Page Options dialog; and click OK to close the Envelope dialog.Complete the merge starting with Step 2 of the Mail Merge Manager.